| Section
100 - Membership |
| 101. |
Classes |
| 101.1 |
The membership of the Canadian Military
Engineers Association (herein called the "The Association")
shall comprise the following classes: a.
Inherent Members
b. Regular Members
c. Associate Members
d. Honorary Life Members
e. Honorary Members |
| 101.2 |
An Inherent Member shall be a person
who: a. is serving in the Canadian
Military Engineers (herein called the "CME"), or
b. is under training in a programme the successful
completion of which will qualify them to become
a Canadian Military Engineer, or
c. is a cadet or instructor in an authorised Cadet
Corps affiliated directly with the CME.
|
| 101.3 |
A Regular Member shall be a person who:
a. subscribes to the objectives of The Association,
and
b. is an inherent member in good standing, or
c. has served in the Canadian Military Engineers
(CME), the Corps of Royal Canadian Engineers (RCE)
or earlier equivalents, or the Civil or Construction
Engineering (CE) components of the Royal Canadian
Navy (RCN) or the Royal Canadian Air Force (RCAF);
and who was honourably discharged from military
service, or
d. is serving, or has served with the Department
of National Defence, or a Crown Corporation in a
capacity or a function associated directly with
Military Engineering,
e. is serving, or has served, in any component
equivalent to the CME of the armed forces of an
Allied country and is residing in Canada, and, if
no longer serving nor no longer resident, was honourably
discharged from military service.
|
| 101.4 |
An Associate Member shall be: a.
a person of good character who subscribes to the objectives
of The Association and whose application for membership
is sponsored by at least two Regular Members, or
b. an organisation that subscribes to the objectives
of The Association and the application for membership
of which is sponsored by at least two Regular Members.
|
| 101.5 |
An Honorary Member shall be a person
elected at the pleasure of the National Council or a
Chapter. Qualifications for Honorary Members shall be:
a. prominence in national, regional or local
affairs, or
b. achievements in fields related directly or indirectly
to military engineering, and
c. active support of the Armed Forces of Canada
in general and military engineering in particular.
|
| 101.6 |
An Honorary Life Member shall be a person
elected by the National Council. Qualifications for
Honorary Life Members shall be: a.
outstanding contributions to military engineering,
and
b. meeting the requirements for a Regular or Honorary
Member.
|
|
|
| 102 |
Rights and Privileges |
| 102.1 |
A Regular, Honorary, or Honorary Life
Member may hold office and may vote on any matter of
The Association business at any meeting to which the
member is duly accredited and may represent a Chapter
as a delegate to the Annual Meeting of the National
Council. |
| 102.2 |
An Associate member may vote in Chapter
matters and at any National meeting to which he/she
is duly accredited and may hold executive office subject
to NEC approval. |
| 102.3 |
An Associate member organisation (101.4b
refers), through its designated representative, has
one vote in Chapter matters, or at National meetings
to which the organisation is duly accredited by the
NEC. |
| 102.4 |
Any other Member may participate in all
activities of The Association and of the Chapter with
which he/she is affiliated but may not hold executive
office or vote. |
| |
| 103 |
Applications for Membership |
| 103.1 |
Applications for admission to membership
in The Association shall be: a. submitted
to any Chapter, or
b. submitted to the National Registrar in the absence
of a Chapter; and
c. accompanied by the appropriate annual membership
dues or proof of monthly pre-authorised banking
assignment.
|
| 103.2 |
Chapters will forward completed application
forms to the National Registrar. In the case of Associate
membership, the application for membership shall be
approved by the applicable Chapter or the National Executive
Committee (NEC). |
| 103.3 |
Where entitlement to membership is in
doubt, the matter shall be determined by a ruling from
the NEC. |
| |
| 104 |
Certificates of Membership |
| 104.1 |
The form of Membership certificate shall
show the class of membership and shall be approved by
or on behalf of the NEC. |
| 104.2 |
Membership certificates, when requested,
shall be prepared by the National Registrar on receipt
of the necessary information from a Member or a Chapter. |
| |
| 105 |
Membership Dues |
| 105.1 |
Every Regular, and Associate Member of
the Association will pay monthly or annual dues. Members
under training, the successful completion of which will
qualify them to become a Canadian Military Engineer,
will be charged a reduced membership. |
| 105.2 |
The dues to be paid by each class of
member, or by each type of member within a class, and
the amount to be remitted to the appropriate Chapter
in regard thereto, shall be determined by the NEC and
shall be ratified by the National Council either by
formal ballot or at an Annual or Special Meeting. |
| 105.3 |
The NEC may establish joint dues with
other organisations, or waive all or a portion of the
dues in favour of dues paid to another organisation,
subject to the procedures shown in 105.2. |
| 105.4 |
All monthly membership dues are payable
in advance, by pre-authorised banking assignments. |
| 105.5 |
All annual membership dues for the ensuing
year are payable on 1 October and shall be forwarded
as specified in the annual notice for membership dues. |
| 105.6 |
Remittance will be made to Chapters by
the National Treasurer as follows: a.
on or about the 1st of Feb each year, an interim amount
based on the Chapter assessment and the number of
paid members affiliated with the Chapter at the time;
and
b. by 30 September each year a final amount based
on the Chapter assessment and the number of affiliated
members paid up after payment of the aforementioned
interim amount.
|
| 105.7 |
The NEC may establish that annual dues
may be pro rated on a case by case basis for a member
joining after the end of a fiscal year |
| 105.8 |
A member's dues may be waived by a Chapter
for good cause in which case the Chapter will notify
the National Registrar and assume the assessment on
the Member's behalf. |
| |
| 106 |
Changes, Transfers, Resignations, Reinstatements |
| 106.1 |
On transfer from one Chapter to another
the Secretary of the sending Chapter shall notify the
National Registrar and the Secretary of the receiving
Chapter regarding the transferring member's particulars. |
| 106.2 |
A member in good standing may resign
by submitting a written resignation to the Chapter secretary.
Such a member may resume membership at a later date
on payment of current dues. |
| 106.3 |
Members, other than Inherent and Honorary
Members, who do not pay their required dues for a period
longer than one calendar year may have their names removed
from the register of members. |
| 106.4 |
Members shall advise their Chapters and
the National Registrar promptly of any changes in their
postal or electronic mailing addresses. Chapters shall
advise the National Registrar of any such changes in
mailing addresses of which the Chapter becomes aware. |
| |
| 107 |
Discipline |
| 107.1
|
Discipline of a member may be initiated
by a signed complaint transmitted in confidence by a
Chapter or a member of the National Council to the NEC.
The National Secretary shall notify the member by registered
letter of the charges and of the place and date of the
hearing before a Board of five members appointed by
the NEC to hear the complaint. The member may present
a defence in person, in writing or by an authorised
representative. Suspension or expulsion of a member
shall be by unanimous vote, with right of appeal to
an extraordinary meeting of the NEC. |
| |
| Section
200. - Meetings |
| 201 |
Annual Meetings |
| 201.1 |
An Annual Meeting for the Association
is a meeting of the National Council for the purposes
specified in 201.2. |
| 201.2 |
At each Annual Meeting, the Minutes of
the previous Annual Meeting shall be reviewed and action
taken as necessary; the Meeting shall receive the reports
of the President and the other National Officers; the
Meeting shall receive such other reports including reports
of chairmen of standing and other committees as may
be requested by the President or the Executive Director;
the Meeting shall elect National and Divisional officers;
and the Meeting shall deal with such other matters as
shall be the proper business of the Meeting. |
| 201.3 |
The NEC may formally authorise any item
or items that would normally be reviewed and action
taken at an Annual Meeting, to be conducted by Special
Balloting provided that detailed notice of such Special
Balloting is sent to every member of National Council
at least four months in advance of the Special Balloting
date, and also provided that at least two-thirds of
the National Council formally consent to the Special
Balloting at least three months before the Special Balloting
date. |
| |
| 202 |
Special Meetings or Balloting |
| 202.1 |
A Special Meeting of the Association
is a meeting of the National Council called in accordance
with 202.2. A Special Balloting is a formal canvassing
of the National Council in accordance with 202.2. |
| 202.2 |
A Special Meeting or Special Balloting
may be called upon a determination by the NEC and shall
be so called upon receipt by the National Secretary
of a written request for such a meeting or balloting
signed by twenty-five Regular Members not more than
one-fifth of whom may be from any one Chapter, nor one-half
from any one Division. The determination or request
shall state the reasons for the meeting or balloting.
Chapter secretaries shall be advised by registered letter
or electronically acknowledged correspondence at least
thirty days prior to the date of the Special Meeting. |
| |
| 203 |
General Meetings |
| 203.1 |
It may be deemed expedient from time
to time to arrange, in conjunction with a meeting of
the National Council, a General Meeting of the membership
in full convention at which resolutions may be passed
for the guidance of the National Council, papers may
be read on engineering and related scientific topics
relevant to The Association and social functions held.
The decision to arrange such a meeting shall rest with
the NEC. |
| |
| 204 |
Procedures at Meetings |
| 204.1 |
Any matter put before an Annual, Special
or General Meeting or by Special Balloting shall, except
as may be otherwise specified in the Constitution or
these By-laws, be carried by majority vote; provided
that such majority or any extraordinary majority otherwise
specified shall include a majority of the votes cast
by Chapters voting on the matter. The President shall
vote only to break a tie. |
| 204.2 |
One third of the potential voting strength
of the National Council shall be a quorum. In determining
this strength, each regularly authorised Chapter or
Chapter delegate shall have one vote for each 50 paid-up
members in the Chapter or fraction thereof, as determined
by the National Registrar from the register of members
for the previous fiscal year. The vote of any National
and Divisional officers and Officers-at-Large shall
not constitute a Chapter vote. |
| 204.3 |
When National funds permit, the NEC may
authorise the reimbursement of delegates, including
one appointed delegate for each Chapter and/or Division,
for all or a lesser part of their out-of-pocket travelling
expenses based on verifiably economical means and:
a. it shall be appropriate for the National
Secretary to devise a formula, taking account of the
previous year's Chapter strengths and the differing
air fares from Chapter location to the place of the
Annual Meeting, such that Chapters may be in a position
to volunteer on an equal basis to share the expenses
which cannot be borne by National funds; and
b. The reimbursement sum arrived at by equalisation
formula shall be notified to all concerned four
months before the Annual Meeting.
|
| 204.4 |
In addition to its authorised delegate,
any Chapter may send one or more additional delegates
to any Annual, Special or General Meeting, but the expenses
of such delegates shall not be a charge against the
National funds. Additional Chapter delegates shall not
be entitled to vote. |
| |
| Section
300. - Management |
| 301 |
National
Council |
| 301.1 |
The composition of the National Council
and the procedures for its election are prescribed in
the Constitution. |
| 301.2 |
The term office of the President shall
be for one year, renewable for one additional year. |
| 301.3 |
Upon the expiration of the term of office
of the President, or vacancy, the said office shall
normally be filled by the Senior Vice-President. |
| |
| 302 |
National
Executive Committee |
| 302.1 |
The composition of the NEC is prescribed
in the Constitution. |
| 302.2 |
This NEC shall assemble on the call of
the President or the Executive Director on behalf of
the President as often as the business of The Association
may require and shall report its proceedings to the
National Council. If so arranged in advance, any such
meeting may be held by means of such conference telephone
or other electronic communications facilities as permit
all persons participating in the meeting to communicate
with each other, effectively. |
| 302.3 |
Five members shall be required to form
a quorum except that one member must be either the President
or Senior Vice-President and one must be the National
Secretary or the Executive Director. |
| 302.4 |
This NEC may appoint chairmen and members
of Standing or Ad Hoc committees as required; the National
President and National Secretary will be ex-officio
members of all such committees. |
| 302.5 |
This NEC shall have the authority to
expend monies as it may consider necessary in conducting
the affairs of The Association, but it shall not make
expenditures for extraordinary purposes without authorisation
by the National Council. |
| |
| 303 |
President |
| 303.1 |
The President shall be the chief executive
officer and, subject to the authority of the National
Council, shall have general supervision of the concerns
and affairs of The Association. The President shall
have such other powers and duties as the National Council
may specify. |
| 303.2 |
The President may not be a serving member
of the Canadian Forces. |
| 304 |
Operations and Administration |
| |
| 304.1 |
The Senior
Vice-President |
| 304.1.1 |
The Senior Vice-President shall assist
the President and deputise for him/her as circumstances
warrant. |
| 304.1.2 |
The Senior Vice-President may concurrently
hold a second portfolio as a Divisional Vice-President,
but shall have only one vote. |
| |
|
| 304.2 |
Executive
Director |
| 304.2.1 |
The Executive Director shall be a Regular
Member resident in or close to Ottawa who shall serve
at the pleasure of the National Council, and shall:
a. represent in Ottawa the President and
other National Officers if located elsewhere;
b. co-ordinate the activities of the National Secretary,
the National Registrar and the National Treasurer;
c. co-ordinate the planning and arrangements for
all Annual, Special and General Meetings, for Special
Balloting, and for NEC Meetings;
d. liaise with the Conference of Defence Associations/Institute
(CDA/CDAI) offices in Ottawa; and
e. perform such other duties as the NEC prescribes.
|
| 304.2.2 |
The office of Executive Director shall
carry such honorarium as may, from time to time, be
determined by the NEC. |
| |
|
| 304.3 |
National
Secretary |
| 304.3.1 |
The National Secretary shall:
a. maintain the central office and address
of The Association;
b. maintain the current files of The Association
and be responsible for the safe custody of its records
and archives;
c. be the custodian of the charters, Constitution
and By-laws of The Association and be responsible
for advising the President and NEC on matters relating
to the Constitution and By-laws;
d. be the custodian of The Association corporate
seal and apply the same to such documents as may
be required from time to time.
e. be responsible for:
(1) conducting official, routine and authorised
correspondence in the name of The Association;
(2) preparing and issuing minutes and records of
decisions in respect of meetings of the National
Council, the NEC and Annual, Special or General
Meetings of members;
(3) circulating to all members such documents as
shall from time to time be required by the NEC.
f. perform such other duties as the NEC may deem necessary;
g. have authority to hire additional secretarial/clerical
help on a piecework basis for over-load work in respect
to any of the above functions. |
| 304.3.2 |
The office of National Secretary shall
carry such honorarium as may, from time to time, be
determined by the NEC. |
| |
|
| 304.4 |
Administrative Support to the President |
| 304.4.1 |
When the President and National Secretary
are not located in the same area, the NEC may authorise
reimbursement on a case-by-case basis of expenses incurred
by the President to obtain essential secretarial or
administrative support on behalf of the Association. |
| |
|
| 304.5 |
National
Registrar |
| 304.5.1 |
The National Registrar shall:
a. maintain the register of each class of
Association members, and each year note those who
pass away;
b. maintain master copies of the composite membership
lists required by the NEC;
c. issue annual notices and receipts for membership
dues and other charges authorised under these By-laws
for the next year and arrears;
d. issue membership cards and certificates as appropriate;
and
e. perform such other related duties as the NEC
may deem necessary.
|
| 304.5.2 |
The office of National Registrar shall
carry such honorarium as may, from time to time, be
determined by the NEC. |
| |
|
| 304.6 |
National
Treasurer |
| 304.6.1 |
The National Treasurer shall:
a. receive all monies due to The Association,
ensure that issue receipts are issued for monies received,
and pay such sums as may be authorised by NEC;
b. keep account of all receipts and expenditures
and produce these records at any meeting of the
NEC as required;
c. close accounts on the end of each fiscal year
and submit them to the auditors appointed by the
NEC; and
d. perform such other related duties as the NEC
may deem necessary.
|
| 304.6.2 |
All cheques shall be signed by the National
Treasurer and counter-signed by the Executive Director
or such other officer as may be appointed by the NEC
to act in the absence of the Executive Director. |
| 304.6.3 |
The office of National Treasurer shall
carry such honorarium as may, from time to time, be
determined by the NEC. |
| |
|
| 304.7 |
Divisional
Vice-Presidents |
| 304.7.1 |
Divisional Vice-Presidents shall either
be resident within their respective Divisions (if defined
geographically) or qualified to represent their Divisional
jurisdictions (if defined professionally, technically
or functionally), and shall: a. become
acquainted promptly with the current activities, programs,
projects and tasks of The Association;
b. ensure that the Chapters, units, components
or members within their Division are aware of such
tasks and projects and have taken appropriate steps
to participate therein;
c. encourage their Chapters, units, components
or members to plan and execute a meaningful and
active programme which, while meeting their own
needs, will support the requirements of The Association
as a whole;
d. stimulate and encourage their Chapters, units,
components or members to develop an inquiring attitude
to current problems (and potential solutions thereof)
in military engineering;
e. interpret to their Chapters, units, components
or members, as required, decisions taken at the
Annual, Special or General Meetings or communications
sent out by the NEC;
f. remind their Chapters, units, components or
members as deadlines approach for submission of
projects or for returns of any form;
g. ensure communications are maintained:
(1) amongst the Chapters, units, components
or members within their Division, and
(2) between the Division and the NEC as required;
and
h. submit a written report at each Annual Meeting. |
| 304.7.2 |
Divisional Vice-Presidents may hold up
to two portfolios, including both a geographical and
a jurisdictional portfolio concurrently. A DVP may not
also serve as National President, Secretary, Treasurer,
or Executive Director at the same time. A dual portfolio
DVP shall have one vote for each portfolio, and during
controlled debate, may speak to a motion or topic once
for each portfolio. |
| |
|
| 304.8 |
Officers-at-Large |
| 304.8.1 |
The Officers-at-Large shall have such
designation, and shall assume such duties, as may from
time to time to determined by the President or the NEC. |
| 304.8.2 |
When the duties to be performed by any
Officer-at-Large are completed or no longer required,
the appointment shall terminate. |
| 304.8.3 |
Serving Officers-at-Large shall from
time to time submit reports as required by the NEC. |
| 304.9 |
Fiscal Year and Auditor |
| 304.9.1 |
The fiscal year for all The Association
business including Chapter business shall end on the
last day in September in each year. |
| 304.9.2 |
The Auditor shall make such examination
of the financial statements of the Association for a
fiscal year as is reasonable in the circumstances and
is necessary to enable the auditor to report in writing
to the National Council that such statements present
fairly the financial position of the Association. Notice
of the Annual Meeting shall be given to the Auditor
who shall not be required to attend the Annual Meeting. |
| |
|
| 304.10 |
Divisional Boundaries |
| 304.10.1 |
The Geographical
divisions are:
a. Pacific Division - British Columbia,
& the Yukon Territory;
b. Prairie Division - Alberta, Saskatchewan, Manitoba,
the Thunder Bay and Lakehead District of Northern
Ontario and the North West Territories;
c. Central Division; Ontario (East of the Lakehead)
and the National Capital Region
d. Québec Division - Québec (less
the Québec portion of National Capital Region)
and Nunavut; and
e. Atlantic Division - Nova Scotia, New Brunswick,
Prince Edward Island, Newfoundland (including Labrador).
|
| 304.10.2 |
The Functional
divisions are:
a. National Security - The DVP NS shall
promote good relations between The Association and
the Conference of Defence Associations (CDA) and the
CDA Institute and their constituent member organisations;
and will assist the National President with the Association
advocacy functions. The DVP NS may not be a serving
member of the Canadian Forces.
b. Policy Development - The DVP PD shall be responsible
for general and specific research or studies, and
the development of policy for the Association at
the direction of the NEC.
c. Engineer Intelligence - The DVP EI shall be
responsible for military engineering intelligence
and defence geomatics, and for the member practitioners
of these functions.
d. Fire Services - The DVP FS shall be responsible
for all aspects of fire protection, fire fighting,
and related operations and for the member practitioners
of these functions.
e. Communications and Information Systems - The
DVP CIS shall be responsible for communications
with the Association and between the Association
and the global CME Family and its international
affiliates.
f. History and Heritage - The DVP HH shall be responsible
for the preservation of Military Engineering history,
the archive of Association records and/or memorabilia,
and the commemoration of CME accomplishments.
g. Competitions, Honours and Awards - The DVP CHA
shall be responsible for the co-ordination of competitions
amongst units, for the recognition of excellence
throughout the Association, and for the co-ordination
of Association honours and awards, both internally
and externally.
h. Standards and Certification - The DVP SC shall
be responsible to promote the formal recognition
of professional and technical qualifications of
Association members, including facilitating trade
certification, professional registration, and the
portability of such qualifications throughout Canada.
i. Reunions and Special Events - The DVP RSE shall
be responsible for to promote events, which unite
members of the Association and the CME Family, to
encourage and assist other sponsors of such events
or celebrations, and to publicise such activities.
j. Member Services - The DVP MS shall be responsible
for the co-ordination of Association assistance
and support to members with respect to employment
searches, trauma, personal hardship, bereavement
and related situations, and also the co-ordination
of the Association acknowledgement of members' family
milestones such as births, graduations, promotions,
marriages, and honours.
|
| |
| Section
400. - Chapters |
| 401 |
Formation |
| 401.1 |
Application for the formation of a new
Chapter or the reinstatement of a dormant Chapter
shall be made by letter to the National Secretary signed
by three or more Regular members or potential Regular
members. |
| 401.2 |
On receipt of such a letter, the National
Secretary shall provide full information including copies
of the Constitution and By-laws and a form (approved
by the NEC) of Affiliation Agreement in which the founding
members agree to carry on the Chapter in accordance
with the Constitution and By-laws. |
| 401.3 |
On receipt of the signed form of Affiliation
Agreement, the National Secretary shall place the matter
before the NEC at a meeting or by letter or electronic
ballot. |
| 401.4 |
When the application is approved, the
National Secretary shall so notify the petitioners,
and in conjunction with the National registrar, advise
them of all known members, past members and potential
members in the new Chapter area. The National Secretary
shall also provide all relevant information including
the names and addresses of the members of other Chapters
across the country, the addresses of local Canadian
Forces Units, and in addition, such material as membership
applications. |
|
| 402 |
Chapter Officers |
| 402.1 |
Each Chapter of The Association will
be governed by an Executive Committee consisting at
least of the following Chapter officers:
a. President;
b. Vice-President; and
c. Secretary-Treasurer or Secretary and Treasurer. |
| 402.2 |
Each Chapter will elect the officers
for the forthcoming year at an Annual or Special Meeting,
and such officers will take office immediately. Each
Chapter may have such other officers as the circumstances
may require, including one or more directors, to provide
counsel and advice. |
| 402.3 |
Secretaries will notify the Registrar
of the names, addresses and business and private telephone
numbers (where feasible) of all Chapter officers as
soon as possible after their election. |
|
| 403 |
Chapter Annual Meetings |
| 403.1 |
The Annual Meeting for a Chapter of the
Association is a general meeting of the members of the
Chapter. |
| 403.2 |
Each Chapter shall hold an Annual Meeting,
or contact all Chapter members in good standing by correspondence
or by electronic means at least twice annually. |
| 403.3 |
On receipt of a notice of a National
Annual or Special Meeting, or an agenda item or ballot
from the NEC which requires formal Chapter endorsement,
the Chapter shall in good faith try to contact as many
of its members as practicable prior to exercising the
Chapter franchise. |